Future-proofing our care home by switching to Person Centred Software

Improving care experiences and outcomes with PCS's digital social care record system 

About St. Mary's Convent and Nursing Home 

St. Mary's Convent and Nursing Home is a non-profit care home in Chiswick, a picturesque and vibrant neighbourhood in the heart of West London. The home accommodates up to fifty-five residents and specialises in care for adults over 65, particularly those with physical needs. We also offer supported living bungalows, where residents can enjoy the comforts of home while receiving the care they need.

What sets St. Mary's apart is the freedom and personalisation it offers to its residents. Individuals are encouraged to bring their furniture to make their living spaces feel more like home, and they can decorate their rooms according to their preferences. Additionally, St. Mary's recognises the vital role of pets in enhancing wellbeing and permits residents' relatives to bring their furry companions to visit. We also have a house dog named Teddy, who lives in the Convent area, and pet therapy dogs visit regularly.

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Looking beyond meeting the basic needs of its residents, St. Mary's staff place a significant emphasis on enriching their daily lives. Residents can look forward to engaging in activities tailored to their interests, ensuring that each day is filled with joy, fulfilment and connection. Furthermore, the home provides opportunities for pursuing hobbies and actively participating in gardening, promoting a sense of purpose and accomplishment among its residents. The walled garden serves as a peaceful sanctuary for both staff and residents. It provides a serene environment for quiet contemplation, walking, sitting, looking at the variety of fish in the pond, having BBQs, holding the summer fayre and having the Bonfire night party. 

As an active Church of England Covent, the building also serves as a residence for the religious sisters who are not residents. This means that there is a chapel that residents can use as a quiet place for their spiritual health in addition to attending the daily services that occur. One of the volunteer priests serves as Chaplin to the residents and is usually available to meet individuals on Thursdays. 

Claire Picton, St. Mary's nurse consultant for practice development, explains why they switched care software providers and chose Person Centred Software.  

Introducing Person Centred Software’s digital social care record system to the home

Until 2014, most of my experience as a Registered Nurse (RN) was in emergency care, either as a senior lecturer at a university or in the emergency care department.

I started working for St. Mary's Convent and Nursing Home in 2016, and that's when I introduced Person Centred Software's digital social care record (DSCR) system to the home.

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At the same time, I also presented the benefits of using the DSCR system at the Royal College of Nursing's Older Person's Forum and British Geriatric Society Joint Conference; the system is by far the best I've seen for care management, it's much more advanced than the other systems on the market.

It's been nearly eight years, and I'm not sure what St. Mary's staff would do without it now!  

 

 

Helps to streamline processes 

Before the implementation of the DSCR system, a slow, computer-based electronic care planning system was being used. In contrast, the Care Delivery App, part of Person Centred Software's DSCR system, operates much more efficiently. It enables care staff to document care in real-time using a handheld device, eliminating the need to recall and input information at the end of each day.  

The system helps streamline processes and reduce workload. It has saved us so much time on administrative tasks, allowing us to spend more time with residents, get to know them better through meaningful conversations, and provide better care. We also have more time to engage residents in fun activities like outings and community events and help them pursue their hobbies. These activities and hobbies are crucial to residents' lives and ensure they feel enriched and stimulated. 

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Helps to evidence care faster  

At St. Mary's, our care team consists of individuals from various countries, so not everyone has English as their first language. Even though most people's English is very good, they can click on the icons (recognisable by users from all backgrounds and languages) that help write the care notes for them. This makes documenting care notes easier, much faster and more fun! Undoubtedly, the icons in the system were one of the selling points for me!  

Helps to involve people in their own care 

The system's Speech-to-Text feature is really useful. It's great that our carers can simply speak and have their words converted to text, allowing them to quickly and efficiently record detailed care notes without having to type on the handset. This feature encourages our carers to provide more accurate and detailed information and saves valuable time when inputting data. 

More importantly, when our carers have finished providing care to the residents, they are encouraged to stay in the room and document the care with the Speech-to-Text feature so that the residents can hear what's being documented. This allows residents to provide their input and supports them in expressing their views and being actively involved in making decisions about their care, treatment, and support. 

Helps to focus care on the needs of the individual 

The system supports a more person-centred approach to care with its 'Who I am' feature, which contains extensive information about each resident, including their likes and dislikes, dietary preferences, favourite activities, and preferred conversation topics. This wealth of information allows carers to provide personalised care to each resident based on their unique preferences and needs. 

Plan Care Day is another of my favourite features because it helps add structure to each resident's day and allows each resident's regular care requirements to be set up.

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 For example, if a resident likes to have a couple of fried eggs on toast at 08:15 am, it flags up a notification on the device for the carer. If the carer does not document that event, it will keep notifying them until they get those eggs to the resident. Great feature! 

The eRedBag feature is particularly valuable as it encompasses a wide range of information, including details about the residents' GP, complete medical history, and contact information for their next of kin. It also includes any symptoms, concerns or actions noted by the care home staff. It provides details about the residents' current medication, core observations (vital signs), and other essential details such as existing pressure sores, mobility status, and DNACPR status and can be printed quickly, avoiding the need for time-consuming photocopying. 

This feature helps ensure that residents receive safer and more integrated care in the event of an emergency hospital visit by making it much easier to send someone to the hospital, as it provides essential information for paramedics, doctors, and other healthcare professionals. 

Helps to future-proof our care home 

The DSCR system is easy to use and gives care staff a good understanding of the person who requires the care. From an audit point of view, it's excellent. It has the facility to look at various aspects of care, which helps with regulators, inspections and the CQC.  

One of the things I like most about the system is that it future-proofs our care organisation and equips it to handle the demands of tomorrow. The system is adaptable and helps with preventative care, which allows us to identify behavioural or health changes and respond before they become expensive and time-consuming emergencies. It's also a sustainable solution for our organisation, and with continuous enhancements, the system can meet and exceed our evolving needs for years to come. 

Making use of the Connected Care Platform  

We also use the Nursecall Messaging Service (NMS), another of Person Centred Software's Connected Care offerings. One of the great benefits of NMS is its integration with the DSCR system. For example, if a resident presses for a nurse call alert, it triggers a notification on the carer's devices to inform all staff that the resident requires help. This ensures prompt assistance, which is helpful for the resident's ability to alert staff quickly. 

Nursecall Messaging Service

What I like about the NMS is that it rings, and then there's a pause before it rings again, unlike our previous NMS. This change has significantly improved the atmosphere and noise levels throughout the home.  

The system's ability to enhance resident safety within the home is incredibly valuable and essential for peace of mind. For example, some residents have seat alarms, and others have alarm mats at their bedside or by the side of their chairs. When the device displays "out of bed" or "out of chair," this level of detail signifies a heightened risk of potential falls and enables carers to respond quickly to that individual. 

The option to decline the call is helpful for staff if they are already assisting another resident. The walkie-talkie feature also contributes to the safety and security of our care home staff, so they can also get help in an emergency situation.  

Additionally, I like how the system provides evidence of whether our care staff answered the calls. So, if a resident claims they weren't helped for half an hour, we can easily check the system to confirm whether that's true. It gives the home valuable data and insights into call volumes and response times. It also helps with regulatory compliance because we can look at the data around how long people take to answer call bells and other things like that.  

We have recently commenced use of ATLAS eMAR, another of Person Centred Software's Connected Care offerings. It's worth noting that Person Centred Software has expanded its Connected Care Platform by introducing a range of innovative digital solutions.

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This has prompted us to evaluate these new offerings and determine how they can further support our operations.

Overall, I'm highly satisfied with Person Centred Software and eager to witness the continued advancements and developments that the company will bring in conjunction with clinical care home staff. 

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Overall, I'm highly satisfied with Person Centred Software and eager to witness the continued advancements and developments that the company will bring in conjunction with clinical care home staff. 

Claire Picton
Nurse consultant for practice development at St. Mary's Convent and Nursing Home 

 

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