Leading dependency and staffing tool for care homes

Demonstrate compliance and ensure staffing is matched to resident needs!

DepenSys Laptop Mock Up

Our dependency and staffing tool for care homes (DepenSys) is an innovative web-based system backed by more than 35 years of research that enables care providers to:

  • Quickly and accurately identify the specific needs of each resident. 

  • Convert these needs into the necessary time and skills required to meet them. 

  • Compare the suggested staffing levels with the actual levels.   
The system also demonstrates how the service is staffed in compliance with the Care Quality Commission in England, the Care Inspectorate in Scotland, the Care Inspectorate Wales, and other regulatory bodies requirements.

Accurately calculate care staff to optimise staffing!

174.6

Hours Required

The staffing hours calculated by the tool

175

Actual Hours

The staffing hours from duty rotas, shows if you are over, under or just right!

33

Skilled Hours Required

The skilled staffing hours calculated by the tool

47

Actual Skilled Hours

The skilled staffing hours from duty, shows if you are over, under or just right!

1:4.3

Daily Ratio
Actual day staffing ratio of the number of residents per staff

1:8.5

Night Ratio
Actual night staffing ratio of the number of residents per staff

93%

Occupancy %

Calculates the percentage of beds filled

4

Dependency Index

Average hours per day required to meet the needs of each resident

What are the benefits of using our dependency staffing tool? 

  • Ensures staffing is matched to the residents’ needs!

  • Having the right skills mix to deliver high quality care to residents!

  • Accurately calculating the right number of staff needed on duty: by avoiding under or over staffing, care providers can optimise their staffing levels and resources!

  • Demonstrate compliance: meets regulatory requirements to have a staffing system in place!

  • Compares resident needs to fee levels; detailed information is provided on quantifying resident needs!

  • Improved transparency: Without DepenSys, it is difficult for providers to demonstrate how staffing levels meet the residents’ needs; DepenSys helps provide that transparency!
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Book a consultation today!

Discover how DepenSys can help you match your staff to your residents needs.

Download our free guide 

Learn about the DepenSys care home staffing tool, its features and functionality, and how it can help your care organisation ensure that you have the right skills mix to deliver high-quality care to residents! We have ensured to include everything you need to know, such as:

  • The benefits of using a dependency staffing tool
  • How it works!
  • Specific features to optimise your care homes! 

... and so much more!

Feel free to also share with your team!

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Helping to address the workforce crisis in social care

Reversing staffing problems and assisting care home managers in making data-led decisions. 

Care providers losing half a million a year on recruitment delays

Maximising staffing resources with DepenSys. 

How safe staffing levels positively impact resident experience

Safe staffing is a fundamental part of providing quality of life and improving resident experience, here is why.

Discover the story behind DepenSys

Person Centred Software acquires DepenSys, leading dependency and staffing tool for care homes.

Connected Care 

We offer a suite of integrated solutions covering the full ecosystem of care management within social care.

PCS Digital Care System-1

Digital Care System

Our system allows for flexible integration with a wide variety of our partners, providing you a complete ecosystem of care.

Person Centred Software ATLAS eMAR-1

ATLAS eMAR

ATLAS is the only electronic medicines management system in the UK proven to increase resident safety and improve care home efficiency
Person Centred Software Digital Reception

Digital Reception

Digital Reception is a front of house e-reception book for visitors, staff and residents.

Oomph on demand - laptop dashboard-1

Wellbeing & Activities Platform

24-7 access to content created by experts in wellbeing, mental health, dementia, nutrition and more!